Advantages of a PDF solution for business

PDF format development

What should the ideal PDF application look like as a business solution and what is it good for?​

Most companies rely on the proven PDF format for the use and storage of data. In addition to the ability to use digital signatures and PDF/A as an ISO standard, the reliability and cross-platform use of the format are particularly impressive.

Keeping pace with the digital transformation​

It is essential for companies to meet the requirements of digital transformation in today’s workplace. In this context, secure data exchange must remain possible, even with large data volumes. For that reason, using a standardized format is strongly recommended, as it enables efficient work and reliable digital data exchange. This is where a professional PDF solution for businesses becomes valuable.

What should such a solution offer?​

In addition to security features, an optimal business PDF application should offer ISO compliance and seamless integration with Office programs. Security remains a core requirement. PDF documents are used in almost every company, whether scans, forms, or contracts, and many of them contain sensitive information. Such data must not fall into the wrong hands. That is why password protection, redaction of confidential content, and safeguards against malware and data theft are essential features of a good PDF solution.

Another important keyword is ISO compliance: How do companies manage to implement the important compliance with standards such as PDF/A or PDF/X?

The content of any PDF document must be displayed accurately and reliably, regardless of platform or end device. PDF files must comply with ISO standards; otherwise, information may be lost and additional costs or penalties can occur.

In addition to security and compliance, employees must also be able to work on the move at any time. Accurate rendering of content remains critical here as well.

A good PDF solution should also integrate seamlessly with common software systems.

Here's an overview of what a good PDF solution has to offer:

  • Your employees can create and edit documents from any workstation

  • The use of a standard enables fast and secure document exchange: Improve your document workflow...

  • Secure document exchange requiring control and approval

  • Simple licensing and cost structure

  • Central implementation of a server eliminates costly and labor-intensive processes of installation and administration on client workstations

  • An enterprise PDF solution should be highly flexible so it can be adapted precisely to specific requirements and system landscapes.