Legally compliant e-mail archiving in companies (2/2)
In part 1 about email archiving, we explained why legally compliant long-term archiving is important and which legal requirements apply in Germany. In this second part, we focus on the advantages of PDF-based email archiving with webPDF and provide relevant legal references.
Email archiving with webPDF
webPDF provides a practical software solution for email archiving while also improving overall PDF processing in your company. With the central PDF server, you can convert file formats to PDF, edit documents, apply signatures, and export as needed.
webPDF's PDF/A conversion and validation features enable professional and automated long-term archiving of documents from many source formats. This allows you to build an archive for emails and other records while meeting legal requirements.
All emails can be converted to PDF or PDF/A. The webservices used for conversion can be integrated into existing enterprise systems such as Notes Domino, Exchange, or SAP.
Why use webPDF for email archiving?
- all-in-one PDF processing for electronic mail workflows
- preservation of text formatting and visual elements when converting Outlook (MSG) and MIME (EML) content
- conversion from files or directly from mail servers
- support for broad archive runs and targeted individual conversions
- processing of HTML/RTF email content and all attachments
- support for more than 100 formats for attachment conversion to PDF/PDF-A
- merge and split options for email plus attachment handling
- digital signatures for sensitive documents
- direct PDF/A conversion for smooth handover to archive systems
Legal references for email archiving
More about email conversion with webPDF or n2pdf
- webPDF as an all-round solution for PDF processing in electronic communication: Convert e-mails to PDF