PDF basic data maintenance with webPDF

PDF document information in webPDF

Basic data maintenance for PDF documents includes editing PDF metadata and document information. Both can be edited and adjusted by the document editor. webPDF lets you update these PDF basics at any time.

What is PDF metadata?​

Additional information and characteristics about data are called metadata. In PDF documents, metadata provides information about the file itself. This includes background information such as author, copyright information, or creation date.

PDF metadata also includes title, subject, keywords, PDF version (used to create the document), page format, and number of pages. It can also show whether a password or certificate is set for the PDF document.

Metadata is an important factor for search in search engines and long-term archives. Well-maintained metadata can significantly improve search results. In Acrobat Reader, you can find a PDF's metadata under File > Properties.

Editing PDF metadata with webPDF​

You can edit or remove PDF metadata and PDF properties as needed. Before sharing and archiving PDF documents, webPDF lets you update the basic information of your PDF via Document information and Change description.

With Change description, you can update key fields such as title, author, subject, keywords, and the software used to create the PDF.

You can also use Change document view to configure how the PDF opens. This includes page display, zoom, and the initial document view.

PDF properties and document information​

You can find these functions in the webPDF web portal on the right under Document information (icon: i) after selecting your PDF. There you can view and edit the basic descriptions and metadata of the PDF document.

PDF display settings in the web portal​

You also have editing options to control the PDF view when opening the document.

In the web portal, the document view of the selected PDF can be opened via the star icon and individually adjusted. The opening view ("Open mode") can be defined as needed.

In some scenarios, for example with archived documents, it can be useful for the opening view to always be the same. Available display modes include Show Outlines, Show Thumbnails, Show Layers, Show Attachments, and Full Screen mode. You can also define which page should open as the start page.