Tag: long-term archiving

Retention periods for long-term archiving

The most important information about the legal regulations “Retention period is the period of time within which documents subject to retention must be archived in an orderly manner.” That’s what Wikipedia says. What are documents subject to retention requirements in the first place and how long must they be archived? In this article, we answer…




Standardised long-term archiving with PDF/A

Why an ISO standard from 2005 is still future-proof Analogue archiving media such as microfilm and paper have long been a thing of the past. Even the image format TIFF, the first digital format, was replaced in the 1990s by a more efficient one, namely the Portable Document Format (PDF) published by Adobe Systems. Based…




Transferring PDF/A documents into an archiving system

In this specific case, a customer had the requirement to automatically transfer PDF/A documents that were created with webPDF into an archiving system and to add a series of metadata to the documents. The files were initially available in many different formats and were then to be converted into PDF/A and metadata added. Aim and…




Convert e-mails to PDF

In order to implement permanent and legally compliant e-mail archiving, it is essential for every company to develop a well thought-out concept that defines the data format in which the e-mails are stored in the company. This requires that all e-mails are uniformly converted from Outlook (MSG) or MIME (EML) format to an archive format…




Long-term archiving in PDF format

Due to the important storage obligations and legal requirements in Germany, it is imperative for companies to deal with well-organized long-term archiving. The corresponding legal requirements stipulate audit-proof storage in a long-term archive, which enables the stored data to be retrieved and read at any time, even over long periods of time. In the course…




Case study: Professional PDF solution for companies

What are the advantages of using a professional PDF software solution like webPDF? Examples for the practical use in companies: Use with electronic personnel files (here, for example, for three different functions: 1. conversion Office to PDF /2. conversion PDF to PDF/A and 3. thumbnails, i.e. mini thumbnails, appear on the first page)conversion to PDF/A…




Digital Signatures – Part 3

After Part 1 (Basics and Legal) and Part 2 (Technical Background) of our articles about digital signatures we want to illustrate the use with webPDF with this third and last part. How does the function in the webPDF portal work? With webPDF, all employees on all end devices can convert any document and then digitally…




What is Hybrid Archiving? Addition to PDF/A-3

Small addition to our PDF series: PDF/A – The format of the future – Part 1: PDF/A-1 PDF/A – The format of the future – Part 2: PDF/A-2 and PDF/A – The format of the future – Part 3: PDF/A-3 As the




PDF/A – The format of the future – Part 3: PDF/A-3

The third part of our series on PDF/A deals with the PDF/A-3 format, which is the current standard for archiving and e-bills. However, this does not mean that the PDF/A-1 or PDF/A-2 formats are no longer valid or should no longer be used. Depending on the intended use, the PDF formats used so far may…




Implementing long-term archiving: PDF/a directly from SAP

Many companies use SAP software to manage their documents. In this way, it is possible to create efficient structures even with large amounts of data. However, if it is necessary to archive the files for a long time, some problems may occur. webPDF offers a conversion software that also offers a suitable solution for this…