Tag: long-term archiving

Convert e-mails to PDF

In order to implement permanent and legally compliant e-mail archiving, it is essential for every company to develop a well thought-out concept that defines the data format in which the e-mails are stored in the company. This requires that all e-mails are uniformly converted from Outlook (MSG) or MIME (EML) format to an archive format…




Long-term archiving in PDF format

Due to the important storage obligations and legal requirements in Germany, it is imperative for companies to deal with well-organized long-term archiving. The corresponding legal requirements stipulate audit-proof storage in a long-term archive, which enables the stored data to be retrieved and read at any time, even over long periods of time. In the course…




Case study: Professional PDF solution for companies

What are the advantages of using a professional PDF software solution like webPDF? Examples for the practical use in companies: Use with electronic personnel files (here, for example, for three different functions: 1. conversion Office to PDF /2. conversion PDF to PDF/A and 3. thumbnails, i.e. mini thumbnails, appear on the first page)conversion to PDF/A…




Digital Signatures – Part 3

After Part 1 (Basics and Legal) and Part 2 (Technical Background) of our articles about digital signatures we want to illustrate the use with webPDF with this third and last part. How does the function in the webPDF portal work? With webPDF, all employees on all end devices can convert any document and then digitally…




What is Hybrid Archiving? Addition to PDF/A-3

Small addition to our PDF series: PDF/A – The format of the future – Part 1: PDF/A-1 PDF/A – The format of the future – Part 2: PDF/A-2 and PDF/A – The format of the future – Part 3: PDF/A-3 As the PDF Association reports, the third standard part of PDF/A now offers the possibility…




PDF/A – The format of the future – Part 3: PDF/A-3

The third part of our series on PDF/A deals with the PDF/A-3 format, which is the current standard for archiving and e-bills. However, this does not mean that the PDF/A-1 or PDF/A-2 formats are no longer valid or should no longer be used. Depending on the intended use, the PDF formats used so far may…




Implementing long-term archiving: PDF/a directly from SAP

Many companies use SAP software to manage their documents. In this way, it is possible to create efficient structures even with large amounts of data. However, if it is necessary to archive the files for a long time, some problems may occur. webPDF offers a conversion software that also offers a suitable solution for this…




PDF/A-3: more features and conforms with ISO

PDF/A-3 brings new features and possibilities ISO officially published the third part of the PDF/A long-term archiving format in late 2012. PDF/A-3 not only retains the fundamental idea of enabling reliable archiving over long periods of time, but was enhanced by the addition of a container function. What’s new? Unlike the previous PDF/A-2 version, this…




PDF/A and ISO 32000-2

Reliable long-term archiving is one of the great challenges of digital correspondence. With PDF 2.0, which is subject to the strict guidelines of ISO, this is easier to manage. Adobe Systems Portable Document Format (PDF) has been on the market since 1993 and has quickly become the standardization format of the digital world. Over the…




Long-term archiving: a good read about PDF/A

What’s the deal with PDF/A? Originally designated PDF/A-1, this standardized version of the conventional PDF format was established as the international standard ISO 19005-1 in late 2005 and has been available as an ISO standard in its extended versions PDF/A-2 and PDF/A-3 since July 2011 and October 2012 respectively. Since that time, and for a…