Tag: PDF/A

Retention periods for long-term archiving

The most important information about the legal regulations “Retention period is the period of time within which documents subject to retention must be archived in an orderly manner.” That’s what Wikipedia says. What are documents subject to retention requirements in the first place and how long must they be archived? In this article, we answer…




Standardised long-term archiving with PDF/A

Why an ISO standard from 2005 is still future-proof Analogue archiving media such as microfilm and paper have long been a thing of the past. Even the image format TIFF, the first digital format, was replaced in the 1990s by a more efficient one, namely the Portable Document Format (PDF) published by Adobe Systems. Based…




Transferring PDF/A documents into an archiving system

In this specific case, a customer had the requirement to automatically transfer PDF/A documents that were created with webPDF into an archiving system and to add a series of metadata to the documents. The files were initially available in many different formats and were then to be converted into PDF/A and metadata added. Aim and…




The new PDF standards 2020

In 2017, the PDF 2.0 standard was published, which has now been introduced in 2020 with some corrections in a new, second revision. This is PDF/A as a format for long-term archiving (A stands for archiving) is now available in a new specification with the revision. On the one hand, PDF/A-4 facilitates conversion to make…




Revision of PDF 2.0 – All about PDF/A-4

For 25 years now, the platform-independent file format PDF (Portable Document Format) has been used and regularly adapted and revised. It is precisely the challenges of recent times that have meant that many companies have had to deal intensively with digital work processes. The PDF file format is used in many ways. For example, when…




Convert e-mails to PDF

In order to implement permanent and legally compliant e-mail archiving, it is essential for every company to develop a well thought-out concept that defines the data format in which the e-mails are stored in the company. This requires that all e-mails are uniformly converted from Outlook (MSG) or MIME (EML) format to an archive format…




Legally compliant e-mail archiving in companies (2/2)

In our first part on the subject of e-mail archiving, we primarily dealt with why legally compliant long-term archiving is so important and what the legal requirements in Germany are. We showed what a good archiving solution should bring with it, and now in the second part we want to move on to showing the…




Happy Birthday: 25 years PDF

The most important data format in today’s working world, whether it is online application, e-mail archiving or longtime archiving, is undisputedly the Portable Document Format (PDF). What does the abbreviation PDF mean? PDF stands for Portable Document Format. It is a platform-independent file format for documents that was developed and published by Adobe Systems in…




PDF/A – The format of the future – Part 3: PDF/A-3

The third part of our series on PDF/A deals with the PDF/A-3 format, which is the current standard for archiving and e-bills. However, this does not mean that the PDF/A-1 or PDF/A-2 formats are no longer valid or should no longer be used. Depending on the intended use, the PDF formats used so far may…




PDF/A – The format of the future – Part 1: PDF/A-1

The Portable Document Format (PDF) established itself many years ago as the medium for sharing documents in a form that works everywhere. With it, electronic versions of documents can be faithfully presented, opened, and printed independent of operating system and software. The author can specify at the outset in what form the document will be…